Film Society Close to Hersham, Esher Shepperton, Addlestone, West Byfleet & Woking

Constitution of the Walton and Weybridge Film Society

(adopted at AGM on 23rd April 2014)  

The Society shall be known as the Walton & Weybridge Film Society (hereinafter referred to as “the Society”).

The object of the Society is to advance the education of the public in the knowledge, understanding and appreciation of the arts particularly in the art of film and allied visual techniques. In furtherance of the foregoing object but not further or otherwise the Society shall have the power to promote the study and appreciation of film by means of lectures, discussions and exhibitions.

1.Membership of the Society is open to any interested person being sixteen years or over at the discretion of the Committee and on payment of the annual subscription at the rate for the time being specified by the Committee.

2. Membership of the Society shall entitle the holder to attendance at all the Society’s film shows and other meetings.

3. Only members and their guests shall be admitted to the Society’s film shows or other meetings. A member shall be entitled to bring guests to any of the Society’s film shows or other meetings subject to the prior discretion of the Committee and payment of a guest fee for each guest at the rate for the time being specified by the Committee.

1. The business of the Society shall be managed by a Committee consisting of a Chairman, a Treasurer and a Secretary and such other officers and committee members as may from time to time be appointed and the committee as a whole (including Officers) shall consist of not less than five nor more than ten members of the Society. The offices of Secretary and Booking Secretary must be held by separate persons. Any member wishing to serve as an Officer or committee member of the Society shall notify the Secretary in writing not less than 14 days before an Annual General Meeting. The Committee shall be elected at the Annual General Meeting (or co-opted if considered desirable by the committee) and shall hold office until their successors are appointed at the Annual General Meeting next following their appointments. No person may hold the same office for a period of more than three consecutive years unless (after canvassing members) there is no other eligible member of the Society willing to serve in that office.

2. The Society shall hold a General Meeting at least once a year. A special General Meeting may be called at any time by the Committee or upon a request in writing being made to the Secretary and signed by at least fifteen members. Members shall be given not less than 21 days’ notice of a General Meeting and an Agenda shall be made available in such manner as the committee shall in its discretion consider appropriate, and, in the case of an Annual General Meeting, the Committee shall make the Society’s Accounts for the previous financial year available to members not less than 14 days before the Meeting.

3. The quorum for a General Meeting shall be fifteen members.

4. The Society shall be non-political and non-profit making; non-political means that the Society may not espouse the cause of any political party.

5. The Society shall not run for the private profit of a member or members. Any balance at the end of the year shall be carried over and devoted to furthering the objects of the Society.

6. The Officers and members of the Society shall not receive payment either direct or indirect for their services or for other than legitimate expenses incurred in this work.

7. The Society shall not be wound up except by a resolution of three-quarters of those present at an Extra-ordinary General Meeting called for that purpose. In the event of a winding up of the Society the remaining funds of the Society shall not be distributed among the members of the Society but shall be passed to a charitable organisation or organisations having objects similar to those of the Society as the Committee in consultation with the British Federation of Film Societies shall decide.

No alteration of rules by addition, amendment or revision shall be made except at a General or Special General Meeting of the Society, provided also that the motion be supported by at least two-thirds of the members present at the meeting. No amendment of Section II, this Section and Clause 7 of Section IV is permissible. No amendment shall be made which would cause the Society to cease to be a Charity in Law.
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